Article One - NAME
The name of this organization is the Colorado Disc Dogs.
Article Two – PURPOSE
The Colorado Disc Dogs is a club that promotes the sport of canine frisbee (or canine disc) and runs canine frisbee competitions. Each year, the Colorado Disc Dogs will also award the title of “State Champion” to the best frisbee dog team, as determined by criteria created and maintained by the Board of Officers.
Article Three – MEMBERSHIP
Membership in theColorado Disc Dogs club is open to anyone residing in the state of Colorado. Members must meet the requirements specified in the Membership Section. Persons living outside the state may be offered membership by the Board of Officers.
Article Four - ADOPTION OF ARTICLES OF ASSOCIATION
These Articles of Association and incorporated Bylaws were adopted on February 7, 2010, and amended and adopted October 3, 2015, effective January 1, 2016.
Article Five - AMENDMENT OF ARTICLES OF ASSOCIATION
A 2/3 majority vote by the Board of Officers is required to amend these Articles of Association or Bylaws.
Section One – BOARD OF OFFICERS AND EXECUTIVE COMMITTEE
The Colorado Disc Dogs shall be governed by a Board of Officers (hereinafter the “Board”).
Officers must be members in good standing of the Colorado Disc Dogs club.
The Board will select from within the officer’s pool the members of the Executive Committee as well as other designated officer roles.
The Executive Committee shall consist of the following four positions: President, Vice President, Secretary, and Treasurer; whose general responsibilities are listed in Addendum(A). Each member of the Executive Committee serves a one year term in their role. An officer’s role as a member of the Executive Committee is in conjunction with their term as an officer, and their role may not overlap the normal limit of their term.
Section Two – ELECTION OF BOARD OFFICERS
Once a year, at an announced General Club meeting, a vote shall be held, and any vacant board position(s) will be filled. Eligible candidates must declare their intent to run at least 1(one) week prior to the election. Voting will be done by secret ballot. Each eligible member gets 1(one) ballot, and may cast 1(one) vote for each vacant board position.
All eligible, declared candidates will be listed on a ballot, and ballots will be collected and counted by the Club Secretary at the General Club meeting. Absentee ballots may be sent in to the Club Secretary. The absentee ballot itself should remain free of identification, but it should be in an envelope which is clearly marked with the club member’s name and signed by that club member. Only one ballot is allowed per envelope. The absentee ballot will be removed from the envelope and placed into the ballot box. Members present at the meeting will place their ballots in a ballot box.
For each vacant board position, the candidate receiving the most votes will become a Board Officer of the Colorado Disc Dogs for one term.
Candidates and voters must meet all of the following requirements to be considered eligible:
Non-provisional member in good standing
Age 12(twelve) or older at the time of election
Section Three - TERMS OF OFFICE FOR BOARD OFFICERS
Colorado Disc Dogs Board Officers are elected for a 3(three) year term and may be re-elected for one additional term for a total of 6(six) consecutive years of service. A Board Officer’s term begins at the first Annual Board meeting following election.
An officer may not serve for longer than 2(two) consecutive terms (6 years) on the Board. If an officer leaves the Board as the result of term-limits, it is allowed for the member to run for re-election after 1(one) year away from the Board.
When the term of any member of the Executive Committee (see Addendum A) expires, or any Exempt Role is vacated, the Board will select a replacement for that position. Members of the Executive Committee that are re-elected, may be reappointed by the Board to continue their role in the Executive Committee.
At the beginning of each term, the Board will select an officer to fill each committee position. These may be filled by the current officer in that role or by a new officer. Selection is by a simple majority vote of the Board.
Board Officers may resign at any time. If a member of the Executive Committee resigns before the end of their term, or is unable to complete their term of office, the President, with concurrence of a simple majority of the Board, may appoint a replacement for that officer from the Board for the remainder of the unexpired term.
If the President resigns before the end of their term, the Vice President shall assume the role of President, who (with concurrence of a simple majority of the Board) may then appoint a new Vice President for the remainder of the unexpired term.
If a Board Officer is deemed to be unfit for service on the Board, the Board may elect to remove the officer from their position on the Board. The removal of a Board Officer requires a 2/3 majority vote of the Board.
Section Four - QUORUM AND VOTING
A quorum for the Board shall consist of a minimum of 70% of the Board, with the President or Vice-President required among the quorum. Action by the Board must be by a simple majority of the quorum.
Section Five – COMMITTEES
The Board can create standing or ad hoc committees (see Addendum B) to fulfill specific directives and projects. A committee must be comprised completely of club members. It must have at least one officer on the committee. Each committee created must have a chairperson. The chair of the committee must be approved by a simple majority vote of the Board. The chair for each committee shall be responsible for creating an outline that describes the goal or purpose of the committee, and updating and maintaining that outline. The chair must also submit reports on financial goals, including budgets, in writing to the Treasurer. The financial goals are to be reviewed, and either rejected, accepted, or accepted with modifications, by the Board. Any committee with major financial implications must have the club Treasurer as a member.
Section Six - MEETINGS
At least one Annual Meeting of the Board shall be held at specified date, time, and location that the President may designate with proper notice being sent to all Board members.
Additional meetings of the Board may be called when deemed necessary by the President or any 5(five) members of the Board. Additional Board meetings may only be held when a quorum, including the President or Vice-President can attend.
There shall be at least one General Membership meeting each year. This meeting will scheduled by the Board, and notice of this meeting will be sent to all club members.
Section Seven – CLUB ASSETS
Any property owned by the club, including, but not limited to the club trailer, the club sound system, the club computers, the club event materials and the club website, are deemed to be owned wholly by the club. Upon the event of the dissolution of the Colorado Disc Dogs, all property shall be sold and revenues generated shall be used to pay any debts. Remaining monies shall be disbursed to a charity designated by the Board.
Section Eight – MEMBERSHIP
Membership in the Colorado Disc Dogs is on an annual basis. Members are required to pay annual dues. Membership dues are set by the Board each year and will be published on the club website and announced via the club email list(s).
Prospective members of the club must compete or volunteer at 1(one) sanctioned Colorado Disc Dogs event prior to applying for membership. Membership forms can only be acquired at sanctioned Colorado Disc Dogs events. The completed membership form must be returned to a club officer prior to the close of registration at the final competition of each season. All membership requests will be processed within 2(two) weeks of receipt by the club.
Annual membership begins upon approval of the request and payment of annual dues. Annual memberships expire on December 31 of each year.
First year Colorado resident competitors will be considered provisional members. Provisional members earn Colorado Cup points, but receive no other membership privileges.
Only club members in good standing may vote in club elections.
Only club members in good standing may be elected to the Board.
Only club members in good standing may be selected to serve on committees.
Only club members in good standing will receive Colorado Cup points towards the state championship series.
Additional benefits of membership are at the discretion of the Board.
Members of the Colorado Disc Dogs are required to adhere to the Colorado Disc Dogs “Code of Ethics” (see Addendum C ).
Members of the Colorado Disc Dogs are expected to behave appropriately at all frisbee dog events, including club-run shows, competitions, exhibitions, demonstrations or other events open to the public. Members of the Colorado Disc Dogs are expected to behave appropriately at all other frisbee dog events where they are representing the club.
Any member of the club can have their membership and/or privileges revoked or restricted at any time by the Board by a simple majority vote. The duration of the restriction will be determined by the Board. Restricted members have the right to appeal the decision in writing to the Board within 30 days. The Board will respond to the appeal within 14 days. Restricted members will not be considered members in good standing.
OFFICER POSITIONS AND ROLES
The responsibilities of the Colorado Disc Dogs Board of Officers shall include but not be limited to the following:
Coordinating activities for the Colorado Disc Dogs
Set overall strategy for the Colorado Disc Dogs
Lead efforts to revise Articles of Association, Bylaws, and Addendums as needed
When necessary, individual responsibilities may be delegated to other officer positions
Major financial discussions must have a quorum of all officers and must include the club Treasurer
The President’s responsibilities include:
Supervising and coordinating Colorado Disc Dogs activities
Calling and presiding over regular and special meetings of the Board
Ensuring the holding of the Annual Meeting as called for by club’s Bylaws
Ensuring that all tax-related requirements are being met
Serving, if interested, as a member of any standing or ad hoc committee, with the right to vote
Creating standing or ad hoc committees for the Colorado Disc Dogs and appointing their respective chairpersons. Such actions require a simple majority vote of the Board
Exclusively direct the creation of online polls
In the absence of the Secretary, create, modify and maintain online polls
The Vice President’s responsibilities include:
Presiding over the Colorado Disc Dogs meetings in the absence of the President
Assuming the duties of the President on an interim basis if the President is unable to complete their term
Ensuring that the term limits described in the Colorado Disc DogsBylaws are adhered to by the Board
In the absence of the Secretary, tally votes from elections or online polls
The Secretary’s responsibilities include:
Giving notice of the Colorado Disc Dogs Board meetings
Taking attendance at Colorado Disc Dogs Board meetings
Taking and distributing meeting minutes at Board and special meetings
Maintaining a permanent record of all Colorado Disc Dogs proceedings
Tallying votes from the Board and general membership
Oversight of the membership process
Posting, modifying and maintaining authorized online polls
Maintaining and circulating the current Articles of Association, Bylaws and Addendums of the Colorado Disc Dogs
The Treasurer’s responsibilities include:
Receiving all funds paid to the Colorado Disc Dogs
Disbursing money on properly authorized orders/invoices
Maintaining the permanent record of all financial matters
Overseeing club insurance. This includes the yearly premium, and arranging special request riders for events and shows
Preparing a Treasurer’s Report on the status of the operating funds for all meetings of the Board, including the Annual Meeting
Preparing a final report for the prior fiscal year and submitting such report to the Board
Transferring complete financial records to the new treasurer no later 3(three) business-days after a new treasurer is appointed
Be a member of any committee that makes major financial decisions
Assisting in preparation of event-based budgets and related record keeping
Duties of the Executive Committee may be shared or delegated to other officers with approval of the Board.
ADDITIONAL INDIVIDUAL ROLES - Exempt Roles
The Board may add other roles and positions as needed. In light of the fact that some duties require more time and specific professional experience, members in these roles serve at their discretion and are not subject to term limits. Vacant positions are filled by the Board by a simple majority vote.
The Demo Liaison is responsible for coordinating performances and shows for the club. They negotiate fees, venues and schedules with clients.
The Marketing Coordinator is responsible for providing professional marketing and public relations advice and services to the club. The coordinator takes the lead in promoting the club and club events, and coordinates all media opportunities for the club.
The Bookkeeper is responsible for the proper recording all financial transactions made by the club and to work with the club Treasurer with the preparation of required reports. The bookkeeper role must be filled by a current Board officer who is not related (by blood or marriage) to any other Board officer.
Executive Committee: This committee has no official duties as a group, but they perform necessary duties for the club in roles required by these articles and by state association laws.
Website Committee: This committee is responsible for the look and operation of all the Colorado Disc Dogs online (internet) activities. This includes, but is not limited to, the club website, the club Facebook account, the club Twitter account, and the club email group(s). The committee is responsible for the online posting of results and standings from all Colorado Disc Dogs competitions in a timely manner.
Judging Committee: This committee is primarily responsible for working with event coordinators in securing qualified persons for judging freestyle competitions. This includes recruiting new judges from the club membership as well as pursuing out of state guest judges when an event budget allows.
COLORADO DISC DOGS CODE OF ETHICS
A system of rules and standards governing the conduct of the members and non-members associated with the Colorado Disc Dogs and club functions.
A. The health, care and well-being of all dogs must be considered first at all times.
B. There shall be no harsh treatment of any animal at any time or place.
C. All must abide by and accept the Rules and Regulations of the sanctioning body at any sponsored event.
D. All must conduct themselves in a manner to credit the sport, the club, and themselves, and demonstrate good sportsmanship at all times.
E. All must respect the rights of others in training, competing or participating in any club function.
F. Any dog which poses a threat to the health or well-being of any other dog or person may be removed from the event immediately by a club officer, and possibly banned from all future club functions by a simple majority vote of the Board.
G. Any person at a club function who is willfully interfering with the event or the ability of others to participate in the event, including, but not limited to boisterous challenges of officials, drunken or inebriated behavior, may be asked to leave. Further reprimands may take place if the Board deems such action necessary.
H. All discourse on club-sponsored webpages or email is expected to remain civil and respectful. The Board reserves the right to remove or otherwise limit a person’s participation in these venues when deemed necessary.
I. All complaints against any individual not abiding by these Bylaws must be presented in writing to the club Secretary, who shall notify the Board of such complaints.